guide to word citations and bibliographies

Topics: Citation, Bibliography, Reference Pages: 14 (2468 words) Published: February 22, 2014
Using Microsoft Word to create
citations and bibliographies
In Word, you can use the Citations & Bibliography functions on the References tab to help you to produce citations and a bibliography or a reference list in your document. This guide shows you how to use the Citations & Bibliography functions with the HarvardSHU 2013 style.

Contents
Selecting a referencing style ......................................................................................................1 Inserting citations in your text ...................................................................................................2 Creating sources.........................................................................................................................2 Opening the create source box:.............................................................................................2 Entering the details of your source in the create source box: ..............................................2 Entering author's names ........................................................................................................2 Types of source ..........................................................................................................................3 Using placeholders .....................................................................................................................4 Creating a bibliography or reference list ...................................................................................4 Editing a source ..........................................................................................................................5 Editing a citation to include a page number ..............................................................................5 Editing a citation to include only the year in brackets ..............................................................6 Editing citations and references to sources that have the same author and the same year....6 Updating your citations and bibliography .................................................................................7 Reusing sources in other documents - the master list ..............................................................8

Selecting a referencing style


In your Word document, click on the References tab



In the Citations & Bibliography group, choose the
referencing Style you would like from the drop down
list. This will usually be Harvard-SHU 2013

The Harvard-SHU 2013 style, matches the guidance on Harvard referencing provided by the library. This style is available on University PCs and can be downloaded for use on your own computer if you have Word 2007, 2010 or 2013. Download it from the SHU Help on referencing pages.

Inserting citations in your text


Place the cursor in your text where you want a citation to appear. Under the References tab, in the Citations & Bibliography group, click on Insert Citation to see a drop down list of option



If you have created the source already, select the required source from the list and a citation will appear immediately.
If you have not already created a source, choose Add New Source. A Create Source box will open. Enter the details of your source in the create source box (see Creating Sources below). Once you have created the source a citation will appear.

Creating sources
Opening the create source box:
To create a source, you need to open the Create Source box. You can do this by inserting a citation and choosing Add New Source (see Inserting citations in your text above). Alternatively you can open the create source box from the Manage Sources option: 

Click on the References tab and in the Citations & Bibliography group, choose Manage Sources



Click on the New button and the Create Source box will open

Entering the details of your source in the create source box: 

In the Create Source box select the Type of Source your want to create:...
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